Categories, Tags, what’s the difference?

WordPress has a built-in ability to assign both categories and tags to your blog posts (but not pages — this is one of the important differences between posts and pages).

So, what exactly are categories? What are tags? What are they used for, and what’s the difference?

What categories and tags do for you

They help you keep track of what you’re blogging about. They might even remind you what you want to be blogging about.

But mostly they help you help your readers.

What categories and tags do for your readers

Simple, and very important: Categories and tags both help readers find stuff they want to read on your blog. Stuff they’re actually interested in. Stuff they will spend time interacting with, thinking about, and commenting on.

On the surface, to a reader, categories and tags seem to perform the same function. Clicking a category name or a tag name should take the reader to a page displaying all the posts (or at least links to the posts) with the same category or tag.

If you follow my rule of thumb

My rule of thumb for assigning categories and tags

Categories should:

  • be few in number
  • be broad in scope
  • cover all the subjects you blog about with no overlap, such that each post should ideally belong to one and only one category (I do occasionally break this rule for my blog, though).

For the visual and kinesthetic learners among us (like me!), I like to think of categories as file folders, and each post as a piece of paper that can physically only go in one folder at a time.

While this system seems simple, I also totally get that it can induce “categorization trauma,” where you’re paralyzed because you don’t know which category to put something into, since there can be only one.

If you find yourself constantly stuffing posts into a “miscellaneous” or “uncategorized” category, or having a terrible time deciding which category a post belongs to, that may be a cue to re-think your categories (combine ones that overlap a lot, maybe split out ones for new topics you’ve been writing about recently.

Nothing says your category list has to stay set in stone — it’s your blog, you get to categorize the way you want to.

Tags should:

  • be as numerous as you want
  • be narrow in scope
  • be applied liberally (as many tags as you want can be added to a single post), and of course multiple posts can have the same tag.

In my filing metaphor, tags are like labels (or post-its if you prefer) that you can stick onto the piece of paper (your post). Having a plethora of tags at your disposal may help somewhat with the possible categorization trauma of one-category-per-post (it helps me).

Where to use categories and tags

If you’re going to list categories, tags, or both along with the post (the geeky term for post info like author, date, categories, etc. is post metadata), I suggest placing them at the end of the post.

My reasoning is that when a person finishes a post (or even has skimmed to the end), that’s when they’re most likely to want to see “more like this,” which is when they’d be clicking on tags or categories to see what else you’ve written that’s in that category or has that tag.

You also have the option of listing your categories and/or your tags in your sidebar, to help readers find things and see a mini-overview, like a table of contents to your blog. Sidebar widgets can display categories or tags as a list, drop-down list, or even a cloud (you know, one of those widgets that shows a tag with lots of posts in REALLY BIG LETTERS and a tag with few posts in tiny type).

If you only have two or three categories (hence a short category list), adding a tag cloud or tag list can be helpful to show your readers the scope of your blog. That is, until you have so many tags that it’s just a dense word-block that people skip over. When you reach that point, you might consider listing only the top 5 or 10 tags (showing people the things you’ve written the most about), which could be useful instead of a complete tag cloud.

I think a recent posts list is more important than a complete tag cloud, mostly because I recommend using lots and lots of tags, which could quickly generate an unreadable cloud. So I think it would be OK to have both if they’re both short and readable, and if not, then just stick with recent posts.

I do think that it’s OK to have tags that have the same names as your categories — more ways to find things easily is always good. If you do this, you’ll give everything in a given category a matching tag (remember that the more tags, the better).

Questions? Categorization trauma? Fun or unusual uses of categories and tags? Leave a comment and let me know!

Now you can get your WordPress installation with a cherry on top!

Due to popular demand, I now have three WordPress installation packages!

Yes, you can still buy the Original Crazy $39 WordPress installation — it’s just been renamed Plain Vanilla to make room for its fancier new siblings. This package is for DreamHost-hosted sites, and includes installation of a highly customizable theme (Atahualpa) and nine must-have plugins, choice of header image and number of columns, and a handful of helpful dashboard tweaks.

Second, you can get  Rainbow Sprinkles for $99 if you have another hosting provider or want to use a theme other than the default Atahualpa. This package includes everything in Plain Vanilla, plus RSS feed setup and integration with Feedburner, and links to your other “web presences” like Facebook, Twitter, MySpace, etc.

Finally, you can choose the Banana Split package for $199 if you want a cherry on top of those delicious rainbow sprinkles. The cherry, in this case, is an hour of personal training from me. I’ll walk you through your WordPress dashboard in as much detail as you need, answer any questions you may have, and make additional tweaks and customizations as long as they fit into our hour together (trust me, most changes people ask for are simple coding tweaks that take me a few minutes and a few clicks).

And if you still need something that’s not listed? Well, drop me a line and let me know. I can customize packages that integrate mailing lists (like AWeber), shopping carts (like E-Junkie), affiliate programs, PayPal buttons, and more.

Stay tuned to this blog for more free WordPress tips, plugin instructions, and answers to your vexing tech questions — in plain English, for non-webmaster types.

Congratulations, you are already a social media maven!

I’ve been thinking a lot about social media recently. It’s a huge buzzword, and I’ve gotten a lot of questions from My Right People about what it means, how to do it, and what to expect.

The kicker was a guy I met at an actual physical networking thing last week asked me “Have you been able to monetize Twitter?”

(Monetize being the buzzword I most deeply detest, with the possible exception of… well, no, there’s no buzzword I detest quite so much. Don’t get me wrong — he was quite a nice guy; he just asked a question that happened to push a couple of my buttons.)

People are clearly anxious about this whole Social Media beast. It must be complicated, right? It must require you to learn new, confusing tasks, or change your monetization strategy (blech), or at the very least do a whole lot of research, right? And since everyone else is already doing it (or has hired a Social Media Consultant to tell them how to do it or do it for them), you’re way behind, which means that in the ultra-fast Internet-enabled world, you’re already last week’s cat food, right?

(“Last week’s cat food.” I just made that up right now. I am so funny sometimes that even I can’t stand myself. But I digress.)

No, no, no!

Social media requires no such anxiety, nor does it mandate increasing (or shifting) your budget or rewriting your business plan. No!

Here’s the point of this post: You are already engaging in social media.

This is a Heart-Centered Tech Tip because I really want this message to be comforting, possibly even anxiety-reducing. And to do that, I don’t want to tell you you’re all wrong about social media (that wouldn’t feel comforting at all, I’m guessing) or that you need to learn something new (hello, anxiety!).

I just want to take your hand for a minute and help you meet yourself where you are, and only then gently suggest that you take another baby step forward.

With me so far?

OK, good. Because if you are, you are either a) reading this post on my blog, b) reading this post as an email message, or c) reading this post in your RSS reader.

And all three of those activities totally count as social media. (In fact, my opinion is that the majority of the internet counts as social media, and that’s why I’m so insistent that you’re already hip-deep in it.)

All right, so you’re already “doing” social media. Um, what next?

Well, what’s next is definitely not “monetization.” It’s connection. And when you take a baby step to reach out to other internet users, you build and deepen that connection. And from that web of connections will come new ideas, new friends, new challenges to your limiting beliefs, new jokes (having fun is important, dammit!), and maybe possibly even new ways to make a living.

So let’s take a baby step. You’re here with me on the blog (if you’re reading this via email or RSS, head over to the actual blog post), so why not leave a comment? It’s pretty easy. I promise not to laugh at you. I’ll even give you a topic: What internet buzzword irritates you the most? You can even pick “monetize” if you want, but I’d love to hear some others.

Your comment doesn’t have to be lengthy, profound, or backed up with statistics. Just a baby step. I’ll even respond. And that’s what completes the social circle — I’ve posted something, you’ve responded, and I’m engaging in dialogue with you. Even if it’s a short dialogue, we’ve connected. Bingo! Social media!

If you want to take a slightly bigger step (and you have an account on Twitter or Facebook or somewhere similar), do leave a comment, and then tweet (or post on your Wall or whatever) something like this:

I’m reading and commenting on @wendycholbi’s post on annoying Internet buzzwords. What’s YOUR favorite? http://bit.ly/2Qid61

In fact, you can just copy and paste the exact text above into Twitter, your Facebook status, or pretty much anywhere else (yes, that weird-looking web address will actually work — because Twitter limits tweets to 140 characters, special services have been invented to provide short URLs).

See what you just did? You joined the conversation, and then you told your Twitter followers what you were doing — and in so doing, invited them to join in with you. I’ll respond to and acknowledge any of you who tweet about this post, by the way, just as I’ll respond to those who comment on this post. I love being part of the conversation!

The amazing part? By joining (or starting) even one conversation, you are “doing” more social media than most people. In an Ittybiz post by Johnny B. Truant that’s ostensibly about the psychology of marketing, I found this gem:

“…the online content that you actually see (tweets, blog posts and comments, forum posts, whatever) is produced by a very small percentage of the people actually online. Most people lurk, the whole thing working like a theater with only a handful of actors onstage.”

Truth be told, I’m mostly a lurker myself. I read far more than I comment, and whole days will go by without a tweet or Facebook update from me. I’m figuring out for myself how much time I want to spend actively engaging vs. exploring and reading. And so can you.

So join me, won’t you, on the journey to social media mavenhood? It can only happen one comment, one tweet, one conversation at a time.

When competition isn’t, really.

If you want a WordPress blog, you should go check out Johnny B. Truant’s promotion. Basically, he’s offering free WordPress blog setup to anyone until Thursday. On Friday he’s going to start charging for this service. You do have to meet some basic criteria (such as buying your hosting through GoDaddy following his instructions), but it’s still a darn good deal.

I basically adore Johnny, but the first time I heard about his offer I got a horrible sinking feeling.

Why? Well, I was charging people money to help them set up a blog on Blogger.com, and here comes Johnny offering to get people on WordPress for free. On the face of it, that’s a no-brainer. Why would you pay me (or anyone) for a Blogger blog when you can get a WordPress blog from Johnny for free?

Good question. And it turns out there are some pretty good answers.

One way to answer it is by dissecting the specifics of the respective offers. For instance, Johnny won’t set up your blog if you already have hosting. And you need a domain name to take advantage of his offer. For the workshop I was teaching, you didn’t need hosting and you didn’t need a domain name. Signing up for the workshop means you’re making time to attend six classes and do your homework, but Johnny’s offer gets your blog installed for you, then he hands you the keys. And of course there’s the fact that he’s using WordPress and I was using Blogger, which are completely different systems.

Another way to approach the answer is to consider the type of person each offer is designed to attract. If you take a look at Johnny’s create-a-blog page, and then you read my page, you’ll see that they each speak a different language. Johnny is brash, and hilarous, and he swears (and I love him for it). While I am, let’s face it, a touchy-feely tree-hugger type. Nothing is wrong with either approach; they simply appeal to different people.

And then there’s the fact that the product/service is actually entirely different. Johnny’s very clear about the fact that his service is great for people who don’t want to do it themselves. My workshop was specifically designed for people who do want to do it themselves, and need some help with that. Johnny says “Sorry, but I can’t walk you through it all personally.” And that’s exactly what his Right People need to hear. My Right People, on the other hand, really need to be walked through Blogger.com personally, and that’s exactly what I do for them.

So the horrible sinking feeling is gone, replaced by a heart full of warm wishes for Johnny (c’mon, I said I was touchy-feely!). He’s not competing with me, not at all. My Right People are totally different, and there are plenty of both groups to go around.

Plus, if people are specifically interested in the WordPress part of his offer (and they certainly seem to be), that means there’s probably a market for me to create new services and products that are similar to the Blogger workshop, only for WordPress. Or to offer WordPress-specific help and coaching for those who don’t know what to do with their WordPress blog once it’s been created. In other words, tools for My Right People who happen to use WordPress. I’ve discussed elsewhere why I think Blogger is a good choice for complete beginners, but there are certainly people who know that they’ll be moving to WordPress eventually, or who want to start with WordPress to avoid moving at all, but who are just as new to blogs as my Blogger workshop folks. More areas for creative collaboration, not competition.

So rock on, Johnny B. Truant. Rock on.

Update: Johnny’s free promotion is over, but he’s now offering WordPress blog setups for a measly $39, which is an incredible deal.